Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2017/S 199-409796/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1) Name and addresses
Official name: The Arts Council England
Postal address: 21 Bloomsbury St, Bloomsbury
Town: London
Postal code: WC1B 3HF
Country: United Kingdom
Contact Person: David Battersby
Email: david.battersby@artscouncil.org.uk
Internet address(es):
Main address:
Address of the buyer profile:
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other activity: grant awarding body
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Security Consultants Framework Agreement.
Reference number: ACE 065 ITT
II.1.2) Main CPV code: 79700000
II.1.3) Type of contract: Services
II.1.4) Short Description: The purpose of this Procurement is to establish a Framework Agreement of up to 6 Contractors to provide Security Consultants to carry out ad-hoc security and risk assessments in support of the work of Arts Council England’s (ACE) National Security Adviser for the Government Indemnity Scheme. The Security Consultants will support the National Security Adviser to ensure that institutions intending to use Government Indemnity for loans are able to comply with the Scheme conditions, as set out in Annex D and E of the Scheme Guidelines (see non-national institution guidelines at ). Full details of the requirements are set out in the ITT available at
II.1.5) Estimated total value:
Value excluding VAT: 220833.33 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
79700000, 79720000
II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:
UK wide.
II.2.4) Description of the procurement:
The purpose of this Procurement is to establish a Framework Agreement of up to 6 Contractors to provide Security Consultants to carry out ad-hoc security and risk assessments in support of the work of Arts Council England’s (ACE) National Security Adviser for the Government Indemnity Scheme. The Security Consultants will support the National Security Adviser to ensure that institutions intending to use Government Indemnity for loans are able to comply with the Scheme conditions, as set out in Annex D and E of the Scheme Guidelines (see non-national institution guidelines at ).
ACE is seeking named individuals as Security Consultants to provide the Services. Each Bidder must propose 1 Security Consultant to deliver the Services. The Security Consultant will report directly to the National Security Advisor. The Security Consultant must have previous experience of working in security, police, military or other sector with responsibility for asset protection. An understanding of a range of risk factors including criminality, accident, fire and flood is essential. Very good communication skills are important, both as a representative of ACE and in producing clear and accurate reports.
The Framework Agreement will commence on 5.12.2017 and continue until 31.3.2019, unless it is terminated in accordance with its terms. Arts Council England may extend the Term by 2 successive period(s)of 12 months each, provided it has given the Contractor notice of the same at least 3 month(s) prior to the expiry of the Term.
The estimate value of all the Services to be provided under the framework is 265 000 GBP (including VAT and expenses) for the initial Term and extension period.
Full details of the requirements are set out in the ITT available at
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 220833.33 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2017-12-05End: 2019-03-31
This contract is subject to renewalyes Description of renewals:The Framework Agreement will commence on 5.12.2017 and continue until 31.3.2019, unless it is terminated in accordance with its terms. Arts Council England may extend the Term by 2 successive period(s) of 12 months each, provided it has given the Contractor notice of the same at least 3 month(s) prior to the expiry of the Term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The Framework Agreement will commence on 5.12.22017 and continue until 31.3.2019, unless it is terminated in accordance with its terms. Arts Council England may extend the Term by 2 successive period(s)of 12 months each, provided it has given the Contractor notice of the same at least 3 month(s) prior to the expiry of the Term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2.2) Contract performance conditions: See procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:6IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2017-11-13 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:12(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2017-11-13 Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Official name: The High Court
Postal address: The Royal Courts of Justice
Town: London
Country: United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
ACE will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. Further information is set out in the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice:2017-10-13
